Academic Training

Academic Training

Academic Training (AT) is an internship, research, or observership opportunity for a student on a J-1 visa and is defined as work or training related to a student’s field of study. Students are required to actively search for AT opportunities that last between 8 and 16 weeks and take place during the summer period (generally May – August). 

Please download and review the full Academic Training Policies document.

Academic Training Approval

Students must have written authorization from IIE to participate in AT. To request authorization, students must complete the Academic Training Request form available on the IIE Academic Training Website.

Please download the Info Sheet about requesting approval.

Approval will only be given to students whose proposed AT meets the guidelines in the Academic Training Policies document. Participating in unauthorized AT may result in the termination of the student’s BSMP scholarship.

Academic Training Reporting

Once students begin their AT, they are required to submit several reports, including one in the beginning (AT Verification), and one at the end (AT Evaluation Survey). The reports are available in the "Materials" section.

Students will report any changes in their U.S. address, including moving dorm rooms, during the AT by updating their address on the Student Services Portal.

Students will report any changes in their approved AT provider, location or dates to IIE immediately. Changes must be pre-approved by IIE. Students who wish to change the end-date of their AT must request the change in writing at least one month before the originally-approved AT end-date.

Finding Academic Training

IIE does not place students in Academic Training opportunities. It is the student’s responsibility to search for AT. However, IIE has set up systems and offers many resources to help students find AT.

Finding AT in the United States can be challenging, so start early and don’t give up! There are several ways to search for AT. Make sure to dedicate time to all of them:

IIE Academic Training Website: https://iie-csm.symplicity.com/

The IIE Academic Training website is an online database where students can create a profile listing their academic information, upload resumes, have access to informational handouts dedicated to the AT search process, and apply for positions with IIE’s corporate partners.

  • Log-in to the Academic Training website to create a profile, upload your resume, and search for opportunities available to BSMP students.
  • The website also has many helpful info-sheets on subjects, such as creating a resume and cover letter, interviews, and how to find AT by industry, in the document library.
  • The info-sheet on how to find AT by industry is especially helpful as it has many websites with opportunities for each field of study.
Talk with professors in the US and Brazil
  • Reach out to your professors in Brazil to see if they have any contacts in the U.S. that may be able to offer opportunities in your field of study.
  • Introduce yourself to your professors at your host institution and tell them about your specific interests and experiences. They usually have opportunities or know someone who has opportunities.
Career Services Office (CSO)

Each university has a career services office dedicated to assisting students in finding career opportunities. This office reviews resumes and cover letters, has resources dedicated to finding internships, and, in some cases, offers mock interviews. This is a very valuable and important tool for BSMP students.

  • Contact Career Services Office to make appointment to have resume reviewed (make sure to have already created your resume—it is not the CSO’s responsibility to create your resume for you.)
  • Make an appointment at the CSO to discuss your interests and goals and to use the resources they offer to help find AT opportunities.
Do Independent Research

IIE does not place BSMP students in Academic Training opportunities, and it is essential that students do independent research in order to ensure that an AT opportunity is secured.

  • Use the How to Find AT by Industry info sheet in the document library to look for companies, organizations, research institutions and other internship providers.
  • Search for databases and societies in your field of study. Many of these websites have Careers sections with internship listings as well as networking events. The How to Find AT by Industry info sheet has links to many of these databases and societies.
  • Look at the Careers section of the companies’, organizations’, or research institutions’ websites for AT opportunities.
  • If there are no opportunities listed, contact the company, organization, or research institution using the Contact Us tab. Introduce yourself and explain the program. Ask if there is any information about internship opportunities available.

General Academic Training Policies

What is Academic Training?

Do students have to do Academic Training as part of the Brazil Scientific Mobility Program?

Does the Academic Training opportunity need to be in the city where the BSMP students currently go to school?

Can the Academic Training opportunity be paid?

Is summer research considered Academic Training?

Will students continue to receive funding during the Academic Training period?

Will IIE pay for application fees associated with applying to Academic Training?

Duration/Timing of Academic Training

How long should Academic Training last?

Can students work over/under 35 hours per week during their Academic Training opportunities?

Can students combine two Academic Training opportunities to reach the 35 hour per week or 8 week minimum requirements?

How soon after the semester ends do students need to begin their Academic Training?

Can students engage in Academic Training during the academic year (generally Fall and Spring)?

Immigration/Visa Regulations

For students who are studying medicine, dentistry, nursing, and veterinary sciences, can Academic Training involve contact with patients?

Do hosting institutions or companies need to sponsor the BSMP student's visa during Academic Training?

Will students have Health Insurance during the Academic Training period?

Can the Academic Training opportunity lead to permanent employment?

What will happen if a student's last day of Academic Training is before the end-date on the DS 2019?

What activities are BSMP students in fields related to aviation not allowed to participate in during their Academic Training?

Can BSMP students teach or act as camp counselors during their Academic Training?

Receiving Academic Credit

Will the students' universities in Brazil recognize credits earned as Academic Training?

Are students required to receive credit for Academic Training?

Taxes

Does IIE file taxes on students' behalf?

What are the tax obligations for BSMP student interns who complete paid Academic Training opportunities?


Q: What is Academic Training?

A: Academic Training is an internship, observership, or research opportunity that takes place during the summer period of the BSMP grant (generally May to August). Often referred to as "AT," the opportunity must be directly related to the students' field of study and be pre-approved in writing by IIE.

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Q: Do students have to do Academic Training as part of the Brazil Scientific Mobility Program?

A: Academic Training is an integral part of the Brazil Scientific Mobility scholarship, and students are required to earnestly search for and apply to opportunities. IIE has set up systems to help connect students with meaningful Academic Training experiences and support their searches for summer opportunities. It is expected that students will participate in Academic Training during their scholarships.

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Q: Does the Academic Training opportunity need to be in the city where the BSMP students currently go to school?

A: No, Academic Training can take place anywhere in the United States but cannot take place in other countries. Opportunities outside of the United States will not be approved.

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Q: Can the Academic Training opportunity be paid?

A: Yes, BSMP students can pursue internships that are unpaid or paid. Students will continue receiving a stipend and health insurance from BSMP during their internships regardless.

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Q: Is summer research considered Academic Training?

A: Yes, research is considered Academic Training if it is completed under the supervision of a supervisor or professor, is full-time, and is the student's primary activity during the summer.

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Q: Will students continue to receive funding during the Academic Training period?

A: Yes, students will continue to receive funding during the Academic Training period.

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Q: Will IIE pay for application fees associated with applying to Academic Training?

A: No, IIE will not cover application fees for Academic Training. Students must cover the fees themselves.

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Q: How long should Academic Training last?

A: Academic Training should last at least eight weeks and must conclude before the student's next semester (in the U.S. or in Brazil) begins and no later than the end-date of the student's Form DS-2019. Academic Training should not exceed 16 weeks.

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Q: Can students work over/under 35 hours per week during their Academic Training opportunities?

A: Students can work over 35 hours per week, and in some cases can work less. Each summer Academic Training opportunity would ideally require the student intern to work for at least 35 hours per week, but students who wish to as few as 30 hours per week can emailBrazilAT@iie.org to request an exception to this policy.

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Q: Can students combine two Academic Training opportunities to reach the 35 hour per week or 8 week minimum requirements?

A: Yes, as long as both are approved by IIE.

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Q: How soon after the semester ends do students need to begin their Academic Training?

A: Non-continuing students (those with an end date of 8/31/2014 on the DS-2019) must begin summer AT activities within 30 days of their last exam of the Spring term.

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Q: Can students engage in Academic Training during the academic year (generally Fall and Spring)?

A: No. BSMP students are not permitted to participate in Academic Training during the academic year. All Academic Training must take place during the summer.

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Q: For students who are studying medicine, dentistry, nursing, and veterinary sciences, can Academic Training involve contact with patients?

A: No; J-1 visa regulations stipulate that exchange visitors cannot have direct contact with patients. Students in these fields should speak with their academic advisers about looking for observerships, internships that focus on research, or other opportunities that do not require hands-on interaction with people or animals.

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Q: Do hosting institutions or companies need to sponsor the BSMP student's visa during Academic Training?

A: No. IIE will continue to be the J-1 visa sponsor for BSMP students while they complete internships. Internship providers do not need to perform any visa sponsorship administration for their BSMP interns.

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Q: Will students have Health Insurance during the Academic Training period?

A: Yes. As per J-1 visa regulations, all students must have health insurance during their entire program, including during Academic Training. Students must confirm with their host institutions whether or not their current coverage will last the entire duration of the Academic Training. If the coverage is not available throughout the entire Academic Training period, the student must notify IIE so that IIE can enroll the student in CISI, IIE's health insurance plan.

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Q: Can the Academic Training opportunity lead to permanent employment in the U.S.?

A: No, permanent employment cannot result from the AT opportunity. As J-1 visa requirement 212(e) states, students must spend 2 years in Brazil before applying for a work visa in the United States.

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Q: What will happen if a student's last day of Academic Training is before the end-date on the DS 2019?

A: If a student will not be engaged in classes for the fall semester following the Academic Training period and the student's last day of Academic Training is before the end date on the student's form DS 2019, the student's program will be shortened and the new end-date will be the last day of the Academic Training period. IIE will update the student's information with the Department of State and a new DS 2019 will be generated. Following the new end date on the form DS 2019, the student will have 30 days to leave the country. During those 30 days, the student is not permitted to engage in Academic Training.

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Q: What activities are BSMP students in fields related to aviation not allowed to participate in during their Academic Training?

A: BSMP students should not participate in flight simulation or flight training of any kind.

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Q: Can BSMP students teach or act as camp counselors during their Academic Training?

A: No, students will also not be authorized to act as camp counselors or teachers.

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Q: Will the students' universities in Brazil recognize credits earned as Academic Training?

A: IIE has created a form that will rely on feedback provided by the Academic Training supervisor to make the process of transferring Academic Training credits easier. Most of the students' universities in Brazil should accept the form; however, it is the student's responsibility to discuss this with their home universities directly.

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Q: Are students required to receive credit for Academic Training?

A: No, students are not required to receive credit for Academic Training. Credit for Academic Training is only permitted if the employer requires that the student receive credit in order to participate in the activities. Students can also enroll in coursework if necessary in order to live on-campus. In both cases, the student is permitted to enroll in the least amount of credits required to satisfy the requirement (typically 1 class). Students who enroll in credit must be approved to enroll by IIE. Online courses are not permitted.

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Q: Does IIE file taxes on students' behalf?

A: No, IIE is not able to file taxes or assist students with federal or state tax filing preparation. IIE does, however, provide guidance materials to assist students in this process. These materials are available on the IIE Academic Training Website.

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Q: What are the tax obligations for BSMP student interns who complete paid Academic Training opportunities?

A: Under the provisions of the Tax Reform Act of 1986, certain scholarships made to foreign students are generally subject to withholding for income tax purposes and may lead to tax liability unless the scholarship is used to pay tuition or other instructional fees. BSMP scholarship funds from the Government of Brazil are not subject to withholding, but students do have several responsibilities concerning taxes from income generated through Academic Training or any other approved student employment. Any income paid to the student for these activities is subject to U.S. income tax regulations and withholding of all local, state and federal taxes except social security. It is the student's sole responsibility to inquire with the IRS and respective State tax authorities to see if they are required to pay additional tax on this income. It is also the student's sole responsibility to obtain all proper documentation and to file income tax returns with the IRS or State tax authorities whether or not he or she incurs a tax liability, and to complete and submit Parts I and III of Form 8843 at the end of the calendar year. The form and instructions can be found at http://www.irs.gov/. Specific instructions for exchange visitors can be found on the IRS website. IIE will not be able to assist students with federal or state tax filing preparation.

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