Program Sponsors

Visa Information

Incoming Brazil Scientific Mobility Program grantees will carry out their biometric appointment at a CASV and J-1 visa interview during pre-scheduled visa weeks:

  • Visa week for Short-Term English grantees starting in summer 2015 is the week of May 18, 2015.
  • Visa week for Fall Academic grantees starting in fall 2015 visa week is the week of July 6, 2015.

Grantees must attend visa week in the city that they selected in the BSMP Participant Service Portal. Grantees cannot change locations and therefore, must make arrangements accordingly. Grantees will receive specific information and instructions regarding dates, time, and location of the visa weeks. Biometric appointments and J-1 visa interviews will be held in Brasília, Recife, Rio de Janeiro, and São Paulo. Grantees should expect the following:

  • to participate in a Pre-Departure Orientation Webinar hosted by IIE
  • to receive an original Form DS-2019 at a specific pick up location
  • to participate in visa interviews

What to Expect

  1. All BSMP grantees must submit a completed application to IIE in order to be placed at a host institution. Grantees will be notified of their admission to a U.S. host institution in their Terms of Appointment (TOA), which they will be able to retrieve from the BSMP Participant Service Portal.
  2. Once grantees receive the TOA in the Portal, all pages must be printed, signed, scanned and uploaded to the Portal. Please be aware that issuance of TOAs is contingent upon university admissions decisions and therefore, will be sent to individual grantees at different times.
  3. After IIE has received grantees' signed TOAs, grantees will receive a copy of their Form DS-2019 from IIE in the Portal with step-by-step instructions for the J-1 visa application process.
  4. Grantees will attend a biometric appointment and visa interview during the pre-determined visa week depending on their cohort.
  5. Grantees attending visa week in Brasília, Recife, and Rio de Janeiro must independently schedule their biometric appointment and visa interview.
  6. Grantees attending visa week in São Paulo will schedule their biometric appointment and attend a visa interview per the instructions provided by IIE.
  7. Grantees must also attend a Pre-Departure Webinar which will highlight some of the arrival processes and program details.
  8. After the visa interview, grantees will receive the J-1 visa. The wait time to receive a J-1 visa after a visa interview can vary, depending on the consulate. IIE cannot provide exact expected wait times.

Don’t worry if other BSMP grantees receive TOAs or Forms DS-2019 before you!

After receiving the ORIGINAL Form DS-2019 and attending the biometric appointment at the respective CASV, BSMP grantees must attend the J-1 visa interview at their respective U.S. Embassy/Consulate. The ORIGINAL Form DS-2019 is required for the J-1 visa interview.

BSMP Grantees Must Also Bring:

  • ORIGINAL current passport
  • DS-160 confirmation page
  • SEVIS I-901 Fee Payment Receipt
  • Any previous U.S. visas in current or expired passport or a copy

In addition to the above, it is strongly recommended to bring the following:

  • BSMP Terms of Appointment and Special Instructions
  • Any documentation received from the U.S. host institution
  • Copies of BSMP application materials (application, transcripts, diplomas, letters of recommendation, etc.)

BSMP Students should be prepared to answer the following questions for the J-1 visa interview:

  1. What is IIE and why did IIE issue you a Form DS-2019?
  2. Why do you want to go to the U.S. to study?
  3. What do you know about your host institution? (location, size, field of study expertise, etc.)
  4. Why are you applying for a nonimmigrant J-1 student visa in the non-degree category?
  5. How will this experience better prepare you for your career/life in Brazil?
  6. What are your intentions to return to Brazil upon completion of your authorized program?

BSMP grantees should take note of the following:

  • Under no circumstances should BSMP Grantees apply for a B-1/B-2 (visitor for business or pleasure) visa, an immigrant visa, or any other type of visa. Grantees that have such a visa in their passport may not use them for entry to the United States under this program.
  • Grantees that are unable to arrive by the start date on their Terms of Appointment or are experiencing delays in their arrival due to exceptional circumstances, should notify IIE and their host institution immediately.
  • Dates and other information on the ORIGINAL Form DS-2019 cannot be erased, whited-out or changed in any way. If there is an error, please let IIE know as soon as possible, so it can be determined whether the Form needs to be reissued.
  • On the bottom of Page 1 of the Form DS-2019, there are spaces for Grantees to sign, date, and the place of where they are when signing. Please do NOT sign the space designated for a Consular Officer.
  • After a J-1 visa is approved, it may take up to seven days for a passport/J-1 visa to be processed and/or sent. Please be mindful of this, particularly during holidays.
  • It is essential to arrive on time for biometric appointments and J-1 interviews. Do not come too early or be late.
  • No cell phones or electronic devices are allowed inside the U.S. Embassy/Consulates. Please plan accordingly.

For specific question regarding visa week, please email the appropriate contact:

Short-Term English Grantees:
Fall Academic Grantees: Your Academic Student Relations Officer

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