Program Sponsors

FAQ

Placement FAQs

I don’t like my placement. How did IIE decide to send me to this institution? This is not what I listed on my preferred list of institutions.

I received my TOA and I don’t like my placement. Can you please rematch? (i.e. because: a) I am more qualified for a different institution/meet the requirements of my school preferences b) institution does not offer classes I’m interested in c) I scored high on TOEFL exam)

I don’t want to accept my placement. What do I do?

The host institution where I was placed does not have the additional research opportunities that I seek; can I be placed at another institution?

Can you provide me with a list of institutions accepting BSMP applicants?

My International Student Advisor is not responding to any of my emails. What should I do


Q: I don’t like my placement. How did IIE decide to send me to this institution? This is not what I listed on my preferred list of institutions.

A: Each placement is determined by the student’s overall eligibility and academic achievement. Reviewing and matching is a comprehensive evaluation process of all submitted application materials. This also involves each partnering institution’s own academic requirements, including a limited number of spaces for certain majors. In addition, some institutions you may have requested are not participating in the Brazilian Scientific Mobility Program this year.

The BSMP Placement team carefully considers all applications, and works to place grantees at their preferred sites; if a grantee is not placed at their requested institution it is due to one or more of the factors listed above. All final admission decisions are made by the U.S. institution that reviews your application.

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Q: I received my TOA and I don’t like my placement. Can you please rematch? (i.e. because: a) I am more qualified for a different institution/meet the requirements of my school preferences b) institution does not offer classes I’m interested in c) I scored high on TOEFL exam)

A: The BSMP Placement Team will not be accommodating requests for changes in institutional placements based on reasons listed above. Each placement is determined by the student’s overall eligibility and academic achievement. BSMP Placement team carefully considers all applications and to place grantee at their preferred sites. All final admission decisions are made by the U.S. institution that reviews your application.

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Q: I don’t want to accept my placement. What do I do?

A: Your options are to simply accept or decline your placement. If you choose to decline your academic placement or this TOA, then you must withdraw from the program and notify IIE by sending an email to IIE at BSWBApp@iie.org with the subject line “Withdrawal From BSMP Program – First and Last Name, CPF number.” If you are unsatisfied with your placement, you will not be re-matched to another institution.

After you notify IIE, you must send your official withdrawal notification to CAPES. Please visit their website to access the withdrawal “desistência” section. Click on the link to request your withdrawal “solicitar desistência” and follow the instructions. By virtue of this action, you are stating that you decline your participation in this program. Alternate academic placements cannot be made at this time. If we do not hear from you within three (3) business days upon receiving your placement, IIE will assume you are not interested in your academic placement and will withdraw your application. If you withdraw from the program AFTER accepting this TOA and do NOT notify IIE, this may result in penalties and reimbursements to CAPES.

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Q: The host institution where I was placed does not have the additional research opportunities that I seek; can I be placed at another institution?

A: IIE does a comprehensive/holistic review of your application. However, the primary purpose of this program is to provide you with an academic opportunity in the U.S. Research beyond your academic study is not the primary focus of this program. During the summer, you may choose to seek research opportunities as part of your academic training. You should consult your Academic Advisor before summer arrives about research opportunities available on-campus.

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Q: Can you provide me with a list of institutions accepting BSMP applicants?

A: This is proprietary information and cannot be shared with grantees.

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Q: My International Student Advisor is not responding to any of my emails. What should I do?

A: If you are encountering delays in the response of your advisor, please be patient. In the meantime, you should review the material on your host institution’s website to see if your question can be answered there. If you still do not have a response after a week or two, try resending your message.

Please look to see if your questions can be answered on the BSMP website. The BSMP Student Handbook addresses grantees’ most common questions. More information on program policy can be found in the Materials section of the website. You should also visit the Incoming Grantee section of the website for updates and resources for new grantees.

Grantees will be invited to attend a Pre-Departure webinar and Welcome webinar to review common questions and prepare grantees for the start of their program.

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Experiential Learning FAQs

What is Academic Training (AT) and do I need to participate in it?

Does IIE place me in Academic Training?

What can I do now to work toward finding AT?

What happens if I don’t find Academic Training?


Q: What is Academic Training (AT) and do I need to participate in it?

A: You are required to search diligently for AT, which takes place during the summer. It can be an internship, research opportunity or observership. This is an integral part of your grant, and is included in your Terms of Appointment. While it is understood that some grantees may not be successful in securing AT, you are expected to show that you did your best to find an opportunity. If you choose to participate in a research opportunity, you must be engaged in this research full-time on a college or university campus for the summer under the supervision of a faculty member.

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Q: Does IIE place me in Academic Training?

A: No. IIE provides you with plenty of tools to search for an AT opportunity, but it is ultimately your responsibility to apply for an internship. You should start searching for internship opportunities as soon as you get to the United States. The sooner you start looking, the better your chances are of finding a great opportunity; many companies fill internship positions by the beginning of the spring semester. You should schedule an appointment with your Career Services Office to go over your resume and learn more about the campus resources available to you in your search. IIE will also send you a link to access the Academic Training Website, which provides some opportunities, resources and guides to help you in your search.

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Q: What can I do now to work toward finding AT?

A: You can contact your professors in Brazil to see if they have connections in the U.S. who may be able to advise you or even connect you with AT. You should also begin thinking about companies you may want to intern for in the U.S. Many of these companies may also have offices in Brazil that you can contact for more information about interning in the U.S. You should also prepare your resume so that you’re ready to review it with a career services counselor when you arrive in the U.S.

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Q: What happens if I don’t find Academic Training?

A: Grantees starting in the Spring: if you don’t find AT, you may be able to participate in other summer activities, like coursework. However, you will need to show documentation of your earnest efforts to secure an AT opportunity in order to be considered for approval for summer coursework. Please know that there are restrictions on where you can take coursework and what classes (for instance, all classes must be academic).

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Grants and Data FAQs

My host institution is asking me to pay a housing fee. Should I pay it?

My institution does not offer 21 meals a week. What should I do?

Can I receive money directly from IIE for meals rather than choosing a meal plan?

Can I live in off-campus housing?

What type of housing should I select?

I’m receiving e-mails about tuition payment deadlines. I’m worried. What should I do?


Q: My host institution is asking me to pay a housing fee. Should I pay it?

A: Please do NOT make any payments on your own, unless previously instructed by IIE. Most U.S. Institutions and housing vendors do not require housing deposits to be paid up-front, and such fees and deposits will usually be invoiced to IIE. Please find out if your U.S. Institution or housing vendor is willing to invoice IIE for the fee BEFORE contacting IIE.

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Q: My institution does not offer 21 meals a week. What should I do?

A: Grantees should select a meal plan with three meals/day (21 meals/week) or an unlimited plan. Please work with your advisor to identify a plan that will be 21 meals per week (or the equivalent).

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Q: Can I receive money directly from IIE for meals rather than choosing a meal plan?

A: No, you must have a meal plan at your university.

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Q: Can I live in off-campus housing?

A: You can only live off-campus if your University does not have any on-campus housing. In these unique cases, off-campus housing must be set up by your university, and your rent charges have to be invoiced to IIE directly. Your advisor should reach out to IIE to coordinate this arrangement.

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Q: What type of housing should I select?

A: Your on-campus housing selection must be a shared-occupancy room (shared room) with shared living accommodations at the standard rate offered by your U.S. Institution.

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Q: I’m receiving e-mails about tuition payment deadlines. I’m worried. What should I do?

A: Many universities send automated e-mails to every single student regarding tuition payments, whether the student is sponsored or not. You should not be alarmed by these e-mails as IIE will be invoiced for your tuition charges later on in the semester.

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Visa Sponsorship/Insurance FAQs

I want to travel outside the United States during my program. What do I have to do?

How early can I arrive at my U.S. host institution?

I haven’t received any information about health insurance. What do I do?

How do I know if my health insurance meets the U.S. Department of States minimum requirements for J-1 grantees?


Q: I want to travel outside the United States during my program. What do I have to do?

A: As stated on your TOA, travel outside the U.S. is against BSMP program policy. Should you decide to travel outside the U.S. during your program, you will be willfully breaking program policy. In the event that you must exit and re-enter the borders of the U.S, IIE must sign the travel validation section on your Form DS-2019. To start this process, you must carefully follow the instructions on the Travel Validation Form on the BSMP website.

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Q: How early can I arrive at my U.S. host institution?

A: All J-1 exchange visitors are allowed to enter the U.S. up to 30 days prior to the start date on their Form DS-2019. If you arrive before your start date indicated on your TOA, you will be responsible for all costs related to housing and meals.

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Q: I haven’t received any information about health insurance. What do I do?

A: Please check with your U.S. host institution to apply for health insurance. If you are not able to enroll in your university’s health insurance, please contact IIE immediately. This information is covered in detail in your Terms of Appointment.

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Q: How do I know if my health insurance meets the U.S. Department of States minimum requirements for J-1 grantees?

A: Contact your host institution’s health center to confirm that your health insurance meets the requirements for J-1 grantees. Please follow all necessary processes to enroll in your university’s health insurance. If your university informs you that your health insurance does not meet J-1 requirements, please contact IIE so that we can enroll you in an alternate health insurance plan.

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