Program Sponsors

Pre-Departure & Arrival

Orientation Webinars

The Institute of International Education (IIE) provides two required webinars for incoming Brazil Scientific Mobility Program students. Students are required to attend one Pre-Departure Orientation webinar as well as one Welcome Orientation webinar.

Welcome Orientation Webinars provide information on BSMP policies in order to help students understand and benefit most from their scholarships.

Pre-Departure Orientation Webinars present information related to students' entry to the US, and instructions relevant to students' arrival at their schools.

Welcome Orientation Webinar Registration Links

All students who will arrive at their host institutions for Fall 2014 academic and long terms English programs were required to attend a Welcome Webinar in August 2014. The slides for the presentation are available below:

Download the Welcome Webinar slides (2.57 MB, PDF)

Pre-Departure Orientation Webinar Registration Links

All graduate students should have attended a Pre-Departure Orientation Webinar on Monday, August 11. The slides for the presentation are available below:

Download the Graduate Pre-Departure Orientation Webinar slides (4.3 MB, PDF)

What should I do before I leave Brazil?

Before you leave, make sure you go through the following checklist. It will help you organize yourself for your departure from Brazil and initial arrival in the U.S.

Pre-Departure Checklist

  • Obtain or update your passport so it is valid for at least 6 (six) months beyond the duration of your Form DS-2019.
  • Obtain your original Form DS-2019 from IIE.
  • Apply for a J-1 exchange visitor entry visa.
  • Attend your interview for a J-1 exchange visitor visa at the nearest U.S. Embassy or Consulate..
  • Obtain international airline tickets, with final U.S. destination as noted in your TOA. When doing so find out if there are any baggage specifications or security clearances for your particular airline.
  • Inform your International Student Advisor at your U.S. host institution of your complete itinerary including airlines, flight numbers, transfer cities, and dates and times of flights. 
  • Arrange transportation from the airport to your U.S. host institution.
  • Review your host institution’s health insurance plan and health center information.
  • Have any necessary medical and dental work done in Brazil prior to your departure.
  • Obtain necessary immunization requirements of your U.S. host institution. Please contact your International Student Advisor or host institution’s health center if you have further questions.
  • Contact your International Student Advisor and/or housing office to find out what your housing and meal accommodations will be, and how to apply/make arrangements accordingly.
  • Do not pay housing application fees or deposits with personal funds as you will not be reimbursed. Request that all housing application fees and deposit invoice be sent to IIE directly.
  • Inquire about any orientation programs that have been planned for international students by your host institution.
  • Purchase traveler’s checks and bring a small amount of U.S. currency with you.
  • Give your family a copy of your TOA.

What To Pack

In addition to the normal items you would pack for your year abroad, there are some that you may not readily think about bringing but will be very glad you did:

  • An official up-to-date transcript of your studies in Brazil (along with official English translation).
  • Your current driver’s license or international driver’s license.
  • Your birth certificate.
  • Your medical records, especially if you have any pre-existing health condition.
  • A year supply of medication(s) for any pre-existing health conditions. Prescriptions from abroad cannot be filled in the United States. It is also a good idea to have your current doctor provide you with a description of the prescription medicine (s) you take. You can then use this information to consult with a U.S. doctor for a prescription that can be filled in the United States.
  • Your dental records.
  • An extra pair of eyeglasses or supply of contact lenses.
  • Your Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) if you were previously issued one.
  • A credit card with lesser fees for international transactions; international students may face a long wait applying for credit cards in the United States.
  • Slides, photographs, maps, books, traditional clothing, or other cultural artifacts/objects of your home country which can be used in informal talks that you may be invited to give.

Important Note: It is probably wise to omit most household items such as linens and cooking utensils because they can be purchased in the U.S. at a reasonable cost.

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