Instructions for Completing the Mestrado Profissional nos EUA Application
Application Deadline: January 31, 2014
Read all instructions carefully before completing the application.
STEP 1: Eligibility Requirements
- Must be a citizen of Brazil.
- Must show proof of having completed a bachelor’s degree after 1998 or the intention to complete a bachelor’s degree on or before August 2014.
- Must present a minimum IBT TOEFL score report of 79 or IELTS score report of 6.5 for test(s) taken within the past two (2) years.
- Must present a GRE General exam score report with a minimum quantitative score of 680 (for exams taken before August 2011) or quantitative score of 153 (for exams taken on or after August 2011) and a minimum analytical writing score of 3.0. GRE exams are valid for five (5) years.
STEP 2: Enter application and create an Account. Record user ID and password in a safe place
The online application can be found at https://apply.embark.com/student/iie/generic
You must first create an account. Your email address is your user ID. When you create an account for this on-line application, you must identify a password. Keep this information in a safe place. You can log in and out of the application as frequently as you like; however, you must have your user ID and password. While you cannot change your User ID, if necessary, you can change your password by clicking on “Update My Account” at the top of the Home page of this application.
STEP 3: Select the correct program and complete the application
On the Preliminary Question Page please make certain to select the correct program.
Question one: For which program are you applying? Select Mestrado Profissional Nos EUA.
Question two: Which application do you need to complete? Select Graduate from the drop down list.
All forms in this application are to be completed in English. Items must be answered completely and carefully. Some helpful “tips”:
- Avoid using all capital letters and accents when answering items, e.g., name, address, etc. It is better to use upper and lower case, e.g. Jose Aragao Valenca
- You can copy and paste information into all text boxes.
- In the text boxes, you must limit your responses to the space provided. Information that exceeds the space provided will not display or print. Note this carefully, as information that exceeds the space provided will not display or print. If what you have typed or copied exceeds the size of the box, you must edit it.
- You can review each page of the application in its PDF format by clicking on the Preview button on the upper right-hand corner. Be sure to review so that you can make sure all of your text is viewable.
- Closing out of the PDF view will bring you back to your application.
- You will create a ‘study objective’ essay on page 4 and a ‘personal statement’ essay on page 5. On the essay pages, any text entered that exceeds the space provided will display and print. However, it is recommended that you try to keep your essays to one page when possible.
- On page 6, you must post a professional resume or curriculum vitae.
- You have several ways in which you can create your essays and resume.
- You can compose your essay on-line. Please note, there is a 40-minute ‘time out’ function. In other words, you will need to either complete your essay in 40 minutes or periodically save your essay. You will not be able to customize the formatting of your essay.
- You can copy and paste text from another document and edit online. Again, you will have a 40-minute “time-out” function. You will not be able to customize the formatting.
- You can upload text from another document. This is the only option where you will be able to have special formatting, e.g. bold, underline, headers, double-spacing, etc. While you cannot edit an uploaded document on-line, you can delete your upload, make your corrections in your document off-line, and upload again.
- You must leave a 1½ inch (4 cm) top margin on every page of your uploaded essays to allow space for the header that will appear on the print version of your application.
- Please click the PREVIEW button on the essay pages to review how your essay. You must use the “Back” browser button to return to your essay. Closing out of this view will exit you from your application.
- Some questions are ‘required.” In other words, you will not be able to complete and submit your application until all required items are completed. When you click on the Application Inspector button on the Home page, your application will be checked for completeness. You will be prompted to enter any missing information on required questions.
Often specific instructions for completing a question or item are provided in the application itself. Please read all instructions carefully. In addition, please review the following important information.
Item 1—Name: It is very important that you list your name exactly as it appears (or will appear) on your passport. Please use upper and lower case when entering in your name, e.g. Jose Aragao Valenca. Avoid using all capital letters or using all lower case. Also do not use accents as this can sometimes create computer-related problems.
Item 11—Degree Objective: Select Master’s from the drop down menu of choices.
Item 12—Field of Study: Select the best description for your field of study from the drop down menu of choices. In the text box provided, describe as accurately as possible the area in which you plan to specialize.
The following is a listing of eligible fields. Please select from one of these options on the drop down menu. Select the field name that most closely aligns with your study intention.
||Urban Planning (technical; not policy)
Item 14—Institutions Attended: Please list all post-secondary institutions attended in reverse order (putting the most recently attended first). List all post-secondary institutions attended even those from which you did not achieve a degree.
Item 21—Current Position: Please select from the drop down menu the position title which best describes the activity in which you are currently (or most recently) involved.
Item 28—Study/Research Objective: The study/research objective description that you provide is an essential and highly important part of your application. You should take great care to write a clear and very detailed description of the program you want to pursue. Clearly identify the area(s) within your field of study in which you want to specialize or concentrate. If there is specific research that you want to accomplish, please describe. Leave a 1½ inch (4cm) margin at top of every page if you upload the essay from an off-line document. Review your essay by clicking on the Preview button.
Item 29—Personal Statement: The personal statement is a narrative statement in which you can include information about your education, practical experience, special interests, career plans, and your purpose in applying for study. Again, leave a 1½ inch (4cm) margin at the top of every page if this essay is uploaded. Review your essay by clicking on the Preview button.
Item 32—National ID: Please indicate your Cadastro de Pessoa Física CPF number. Eleven digits only. No dashes, spaces or periods. This is a required field.
Page 6—Resume/Curriculum Vitae (CV): This is not a required page; however, you may post a professional resume or curriculum vitae on this page.
Page 7 and 8—University or Post-secondary Transcripts: Please upload electronically scanned copies of your university or other post-secondary transcripts and attach them to this online application. Upload official transcript in Portuguese on page 7 and the English version on page 8. Detailed instructions for uploading scanned documents are located on page 7 of the application.
- Keep in mind that if you are selected as a grantee official, complete and certified academic documents covering the entire period of study at universities and other post-secondary institutions must be submitted. See Step 8 below for further information.
Page 9—Test Scores: You can upload your valid score report here. If you have not taken tests, you can leave this section blank. Please remember this is a requirement and you must indicate IIE (2326) and CAPES (9377) codes for IBT and GRE tests so the scores can be directly sent to IIE and CAPES by January 31st 2014. (See Step 8 below for further information.)
Page 11—Universities and colleges that you hope to attend: It is not a requirement nor is it expected for you to identify institutions at which you would like to study. However, if you do have preferences, please list in priority order up to three schools of your choice. Indicate specific departments and/or programs. Give specific reasons for each choice. Your preferences will be taken into consideration insofar as possible. However, please understand that there is no guarantee that your application will be sent to these programs. Applications are made on your behalf to programs that provide a good 'academic fit' based on your study plans and your competitiveness. The goals and priorities of your scholarship sponsor are also strongly considered.
Page 12, 13 and 14—Additional Upload Page: This is not a required page; however, you may upload additional documents that you would like to submit to support your application.
STEP 4: Print supplemental forms
On the home page of your application, you will see a ‘Supplemental Forms’ button in the column on the left-side of the screen. Supplemental forms will be listed here with a link to the form itself. It is a good idea to print all supplemental forms prior to submitting your application electronically. However, even after submitting your application you will be able to access these forms.
a. Letter of Recommendation: You must have three letters of recommendation submitted on your behalf. Letters of recommendation are extremely important. All letters should be written by individuals under whom you have studied or pursued research or by someone who has supervised you in work related to your proposed field of study. Letters should not be written by persons related to you either by blood or marriage or by personal friends. It is recommended that at least one academic and one professional or work related letter should be included among the letters. The letters should be written in English if possible. If they are not, an original English translation must be provided.
Your recommenders have two ways in which they can submit their letters.
- Your recommenders can complete the forms online and submit electronically. You must click on the Recommendation button on the Home page of this application to register your recommenders. They will then receive an email with instructions. This is the preferred mode.
- You can print out the Letter of Recommendation form and forward to your recommenders who will then complete the form, attach a letter, and email to IIE at BSMPmasters@iie.org
b. Transcript Release Form: If you studied in the U.S. or Canada, IIE can request ‘official’ transcripts on your behalf. However, you most complete this Transcript Release Form and forward to IIE.
STEP 5: Application inspector
Before you can submit your application electronically, your application will be reviewed for completeness. If there is missing data, you will be prompted to correct. Just follow the instructions.
STEP 6: Review and print your application
Review a PDF version of your application and print a copy for your records.
STEP 7: Submit your application
After completing this application and thoroughly reviewing it, you will submit it electronically. Please note, it is very important that you identified the correct Program to which you are applying in the preliminary questions, the Mestrado Profissional Nos EUA. If you entered the wrong Program when you answered the preliminary questions, you must correct this prior to submitting your application. You can correct this question by clicking on the "update my answers to preliminary questions" link on the upper-right hand corner of the Home page.
Note carefully, after submitting your application electronically, you will be able to:
- access it in a viewable PDF format,
- access supplemental forms,
- print the application and the supplemental forms, and
- check on the status of your recommendation letters.
However, you will not be able to make changes to your application.
STEP 8: Supporting documentation needed to complete your application
Your application is not considered complete until IIE receives all your supporting documentation. The IIE will inform you of any additional documentation that is needed.
1. Academic transcripts: Applicants must a copy of your academic record/transcript for each university or post-secondary institution you attended, even those schools from which you did not receive a degree or diploma. The transcripts should list the subjects you studied and the grades you received during each year of your enrollment. The English version can be either an official transcript in English issued by the university, a translation of the official Portuguese by an EducationUSA office or by a certified translator (tradudor juramentado).
2. Standardized tests:
a. Tests of English Language Proficiency—a measure of your English language proficiency is an admissions. The two most commonly accepted exams are:
- IELTS (International English Language Testing System): This exam is jointly managed by the University of Cambridge ESOL Examinations, British Council, and IDP: IELTS Australia. For further information, go to www.ielts.org
- IBT TOEFL (Test of English as a Foreign Language): This exam is administered by the Educational Testing Service. For further information, go to www.toefl.org
b. GRE (Graduate Records Examination): The GRE General Exam is required by U.S. graduate schools and/or departments. GRE exams are administered by the Educational Testing Service. For further information on all GRE exams, go to www.gre.org
Note carefully, you MUST indicate that you want your official score reports sent to the Institute of International Education (IIE) and to CAPES. You must indicate these codes on the registration forms and/or the forms provided at the time you take the exam. If previously taken, please request ETS to forward your scores to both IIE and to CAPES.
For all TOEFL and GRE exams, please indicate:
CODE: 2326 for IIE
CODE: 9377 for CAPES
For IELTS, please select the Institute of International Education from the ‘Professional Bodies’ listing.
Application Deadline: January 31, 2014
All questions should be directed to BSMPmasters@iie.org.